Zoom User Guide
Getting Started with Runbooks for Webinars and Meetings
Getting Started
Before creating runbooks for your automated webinars and meetings, you need to connect your Zoom and Google Drive accounts. These integrations allow SimuLive to create and manage your webinars and meetings automatically.
Connect Your Zoom Account
Link your Zoom account to enable SimuLive to create and run automated webinars and meetings on your behalf.
- 1Go to Dashboard, then Integrations.
- 2Click Connect Zoom.
- 3Allow SimuLive access on the Zoom screen.
- 4You will see Active status when connected.
Connect Your Google Drive
Link your Google Drive to store and access video content, chat messages, and participant configurations for your webinars and meetings.
- 1Go to Dashboard, then Integrations.
- 2Click Connect Google Drive.
- 3Allow SimuLive access on the Google screen.
- 4You will see Active status when connected.
Creating a Runbook
A runbook is your automated webinar or meeting configuration. It contains all the settings needed to run your event automatically, including video content, chat simulation, and participant settings. Creating a runbook has two steps: Config and Details.
Step 1: Config
Configure the technical settings for your webinar or meeting, including which accounts and content to use.
- 1Go to Dashboard, then Runbooks and click Create Runbook.
- 2Click to select your Subscription from the list.
- 3Click to select your Zoom Account from the list.
- 4Click to select your Google Drive Account from the list.
- 5Your content folders will appear in the Google Drive Tab. Expand and select a folder containing your webinar or meeting assets.
- 6If you do not have content yet, go to the Upload Files Tab.
- 7Click Next to continue.
Uploading Files
Prepare your webinar or meeting content files. Need sample files? Click the download links at the top of the Config section to get messages.json and participant-names.json templates.
| Subscription | Files You Need |
|---|---|
| Silver | Video file (.mp4) |
| Gold or Platinum | Video file (.mp4) + messages.json + participant-names.json |
Drag and drop your files into the Upload Files Tab. After upload, your new folder will appear in the Google Drive Tab ready for your webinar or meeting.
Step 2: Details
Set up the scheduling and event details for your webinar or meeting.
- 1Enter a Title for your webinar or meeting runbook.
- 2Enter a Description (this will be the webinar or meeting agenda).
- 3Select Event Type: Meeting or Webinar.
- 4Set the Date, Time, and Timezone for your webinar or meeting.
- 5Select Duration (based on your subscription credits).
- 6Choose Schedule Type: Scheduled, Recurring (with fixed times), or Recurring (without fixed times).
- 7Click Create Runbook.
Schedule time must be at least 10 minutes in the future for both webinars and meetings.
Adding Live Stream
Extend your webinar or meeting reach by broadcasting to external platforms. SimuLive supports multi streaming to multiple platforms simultaneously, allowing you to reach a wider audience across different channels.
Supported Platforms
SimuLive supports multi streaming to all major platforms. Stream to one or multiple destinations at the same time:
Stream Quality
Live stream quality depends on your subscription plan:
| Subscription | Resolution | Multi Stream |
|---|---|---|
| Silver | 720p HD | Up to 5 destinations |
| Gold | 720p HD | Up to 5 destinations |
| Platinum | 1080p Full HD | Up to 5 destinations |
Setting Up Live Stream
After creating a runbook, configure your live stream destinations:
- 1Open your webinar or meeting runbook.
- 2Click Schedule Live Stream.
- 3Set the stream start time (must be within +1 or 1 minute of your runbook start time).
- 4For each platform, enter your Stream Key and Stream URL.
- 5Optionally set a Display Name and enable Active Speaker Name overlay.
- 6Click Save All to save your configuration.
Getting Stream Keys
Each platform requires a stream key and RTMP URL. Here is where to find them:
TikTok
TikTok Studio, then Go Live, then Get Stream Key (requires 1,000+ followers)
View DocumentationCustom RTMP
Use any RTMP compatible service with your own stream URL and key
Live Stream Controls
During your event, you can control streams in real time:
- Start or Stop Source: Control the main encoder that powers all streams
- Start or Stop Individual Streams: Toggle each platform independently
- Start All or Stop All: Control all destinations at once
- Live Status Indicators: See which streams are active in real time
You must start the Source Encoder before starting any individual stream destinations.
When Your Runbook Runs
At your scheduled time, SimuLive automatically handles everything for your webinar or meeting. No manual intervention is required.
At your scheduled time, everything starts automatically:
- Your Zoom Webinar or Meeting goes live
- Live streaming begins to all configured platforms (if scheduled)
- Chat simulation starts for your webinar or meeting (Gold and Platinum)
- Participant simulation starts for your webinar or meeting (Gold and Platinum)
You can Abort a running webinar or meeting runbook at any time if needed.
Editing a Runbook
Update your webinar or meeting settings, schedule, or content at any time before the event runs.
- 1Go to Dashboard, then Runbooks.
- 2Click on the webinar or meeting runbook you want to edit.
- 3Click Edit.
- 4Make your changes and save.
You cannot edit a webinar or meeting runbook while it is running.
Deleting a Runbook
Remove webinar or meeting runbooks you no longer need. You have several options depending on whether you want to keep the associated Zoom event.
- 1Go to Dashboard, then Runbooks.
- 2Click on the webinar or meeting runbook you want to delete.
- 3Click Delete.
- 4Choose your deletion option:
| Option | What Happens |
|---|---|
| Delete Runbook Only | Removes from SimuLive, keeps Zoom webinar or meeting |
| Delete with Zoom Meeting | Removes runbook AND the Zoom webinar or meeting |
| Delete Current Occurrence | For recurring webinars or meetings: removes only this one |
| Delete All Occurrences | For recurring webinars or meetings: removes the entire series |
Disconnecting Accounts
Remove linked accounts if you need to switch to different Zoom or Google Drive accounts for your webinars and meetings.
- Go to Dashboard, then Integrations
- Click Disconnect next to the account
- Confirm when prompted
Deleting Your Account
Permanently remove your SimuLive account and all associated webinar and meeting data.
- Go to Dashboard, then Settings, then Delete Account
- Your account will be deactivated immediately
- Permanent deletion completes within 30 days
Need Help?
Cannot find what you are looking for? Our support team is here to help.
support@simulive.us